O
Optimaks
Hiring an Admin takes 30 days. A workflow goes live in 10–20.

Your workflow runs itself,
so you stop chasing people.

Quotes, dispatch, follow-ups, reports — the things that should move, move. No waiting for someone to be free, no asking a third time.

This is not one employee's mistake — it is a gap in process and system control.

Start the 1-Min Workflow CheckSee Examples

Reduce Cost · Improve Efficiency · Grow Revenue · Control Risk

Missed enquiriesDouble bookingsRepeated data entryNobody chases payment!!!What comes inWhat comes outEnquiry messagesEmailWeb formsExisting recordsCustomer Record CreatedQuote Drafted for ApprovalFollow-up ScheduledPayment Status TrackedOptimaksWorkflow Engine

Start With Your Costliest Workflow

Pick a category to customise.

We connect the tools you already use — WhatsApp, Excel, email, calendar. Nothing to replace.

Enquiry capture

Every enquiry is logged the moment it arrives.

Grow RevenueAny Industry
See it at work →

Quotation drafting

Builds a quotation from your templates in one click.

Improve EfficiencyRepair / Contractor

Follow-up reminders

Automatic nudges before appointments and after quiet quotes.

Grow RevenueBeauty / Fitness

Don't See Your Workflow?

We build a system around your operation.

Start the Workflow Check →

Start with one problem, then expand.

See It At Work

See what your digital Admin does daily.

FromOptimaks Billing Assistant
ToMr. Wang

Invoice INV-1024 · SGD 850 due today

Scan the QR below to pay instantly.

PayNow QR · INV-1024.pdf

Payment received ✅ · Receipt sent

Sent via whichever channel the client prefers.
Finance & Payments

You never had to chase — it paid itself.

Human Judgement Stays Human

Not every task should be automated. Repetitive steps should. Human judgement should stay human.

Automate

  • Copy customer details
  • Update records
  • Send reminders
  • Track unpaid invoices
  • Compile recurring reports
  • Routine data movement

Draft for Approval

  • Routine enquiry replies
  • Quotation drafts
  • Follow-up messages
  • Recurring document preparation

Keep Human Judgement

  • Negotiation
  • Pricing approval
  • Exceptions
  • Relationship management
  • Business decisions
  • Final judgement

Optimaks removes repetitive admin work so your team can focus on judgement, service and growth.

CLEAR BOUNDARIES

See what the system does, who decides, and where your data goes.

Every workflow has explicit operating boundaries, so nothing runs in the background without a clear purpose.

Singapore company

OPTIMAKS PTE. LTD. · UEN 202447817R · Singapore

Stripe payments

Card information is processed by Stripe and never passes through Optimaks servers.

Data and automation boundaries

You own your business records. We agree which actions the system may take and which need human review.

A look inside your Workflow Findings Report

View a sample of the six-page report that maps your workflow and surfaces where time and money leak.

View sample report

Potential Additional Headcount

SGD 3,000–3,500

per month

Illustrative Singapore salary range only, excluding employer costs.

Repetitive Work to Remove First

≈ 30–40 hours

repetitive admin workload per month

Ongoing Workflow Care

start from S$179

per month · after implementation

Plus one-time S$479 setup (the S$79 audit is credited back)

Illustrative: about two admin hours per working day. Results vary by workflow.

Not a like-for-like replacement. The objective is to remove repetitive work before deciding what additional human capacity is still required.

Founding-client pricing · first 20 implementations only

Hire Your Digital Admin in 3 Steps

Pricing laid out like a menu, no surprises. Go straight to STEP 1+2, or take the S$79 report first and decide after.

STEP 1

Workflow Audit

See the report first

S$179S$79
SGD・one-time
  • 45 minutes on-site or online, watching your team work
  • You get a 6-page report on where money leaks
  • Decide to go ahead and the S$79 comes off the build in full
  • S$79 comes off the build in full, valid 30 days.
  • Secured by Stripe — card details never touch our servers.
  • OPTIMAKS PTE. LTD. · UEN 202447817R · Singapore
STEP 1 + 2

Workflow Build & Launch

Your Admin starts work

S$679S$479
SGD・one-time
  • Includes the full STEP 1 audit and its 6-page report
  • Takes over your 2 most time-consuming tasks, e.g. payment chasing
  • Starts work within 10–20 days — not 1-2 months
  • Adjusted twice to fit your team, before going live
  • Each further task afterwards +S$199 — no need to map your operation again

Which 2 tasks the build covers is settled together after the audit. The first build includes understanding how your whole operation runs; each further task is S$199 because that part is not redone.

  • Secured by Stripe — card details never touch our servers.
  • OPTIMAKS PTE. LTD. · UEN 202447817R · Singapore
STEP 3

Ongoing Care & Maintenance

We look after it for you

S$179
SGD / month
  • If anything breaks, we fix it for you
  • Plenty of capacity — we tell you before you ever approach the limit
  • Small changes are free, once a month — reminder days, phone numbers
  • Each extra task it takes over: +S$49 / month
Questions? Talk to us about how STEP 1+2 would work

A "task" is one trigger plus up to 3-4 actions; the plan covers 2,000 runs a month. The monthly fee starts the month after go-live — nothing is charged during the build. Prices in SGD. Optimaks is not GST-registered, so no GST is added. Third-party platform and API costs your workflow uses are separate; card processing fees are ours, not yours. Scope beyond the 2 tasks is quoted before any work starts.

1-Min Workflow Check

Select a few options to quickly identify where your workflow is stuck and what to optimize first.

Just 4 steps, takes ~1 minute.
1
2
3
4

Q1.What type of business are you?
Single

Before we work together, let's make things clear

Privacy PolicyTerms of Service
What kind of systems do you build?

Our core work is implementing automated workflows — not selling you another piece of software: enquiry capture, smart scheduling, auto-quoting, invoice and payment tracking, automated reporting — designed and run for you by the Optimaks Workflow Engine, wired into the tools you already use.

Do we need to change our software?

No. We integrate directly with the tools your team already uses every day — WhatsApp, Excel / Google Sheets, email, Google Calendar, online forms, even your existing CRM or ERP. Zero retraining for your staff.

How long does it take?

Our lightweight integrations typically go live in 10 to 20 days, compared to months with traditional corporate IT firms.

How much does it cost?

Since we use lightweight tools and existing infrastructure, our projects cost a fraction of custom ERP builds, offering instant ROI.

Who owns the code and the system?

All business data (customer records, orders, reports) belongs to you. We run 2 scheduled backups every month, and you can request a full export anytime. The underlying system is hosted and maintained by us in the cloud — like subscribing to Microsoft 365, with no IT staff to babysit it.

What counts as "one workflow"?

One workflow = a single trigger + up to 3-4 linear actions. For example: form submitted → record created → PDF quote generated → sent via WhatsApp. Multi-branch logic or multi-system integrations count as a second workflow — we define the scope in writing before quoting.

How is legacy data migration charged?

Clean digital files (Excel / CSV / Google Sheets) are imported free. Messy data that needs manual cleaning, restructuring or de-duplication is quoted by effort; paper documents and PDF scans are a standalone project, quoted separately.

What is the difference between the 1-Min Workflow Check and the Workflow Audit?

The 1-Min Workflow Check is a free online self-check that points you at your likely bottleneck. The Workflow Audit (S$79) is a 45-minute professional review of your actual operation, delivering a 6-page Workflow Findings Report with a process map, bottleneck analysis and a first automation recommendation.

Make the next step clear and visible.

Start with the workflow that is hardest to track, assign, or keep from dropping.

Start the 1-Min Workflow Check

*No credit card. No IT jargon. Just answers.*

Not ready to chat? Email us: hello@optimaks.cc

Start the 1-Min Workflow Check